Australian University Esports Association (AUEA) –Member Code of Conduct

Introduction:

The AUEA is committed to creating a respectful, inclusive, and enjoyable environment for all our members. We value diversity, sportsmanship, and fair competition. This Code of Conduct sets out the expected behaviour for all member universities and their respective esports clubs.

Members subject to this Code of Conduct are deemed to be AUEA members. All AUEA member events or competitions, will be subject to this Code of Conduct and members agree to uphold the values of respect, sportsmanship, and fair competition. Each member has a role to play in creating a positive and inclusive esports environment.

AUEA reserves the right to modify this Code of Conduct at any time. Changes will be communicated to all members in a timely manner.

  1. Respect and Fair Play:

Members should promote a culture of respect and sportsmanship. They should respect their opponents, officials, spectators, and the broader esports community. This respect should extend to all individuals regardless of their gender, age, race, nationality, religion, disability, or sexual orientation. Actions or comments that devalue, marginalize, or insult others will not be tolerated. Fair play also means competing in the spirit of the game, including showing respect for the rules, opponents, and decisions of referees and officials.

  1. Anti-Harassment and Non-Discrimination:

AUEA is committed to providing a harassment-free environment. Members must refrain from any form of discrimination or harassment, including but not limited to verbal, physical, and online harassment. Offensive comments or actions based on attributes such as race, gender, sexual orientation, religion, or disability will not be tolerated. Members must actively discourage such behaviours and report them if they occur.

  1. Integrity and Honesty:

Members are expected to uphold integrity in all their activities related to esports. This includes abstaining from any form of cheating or deception such as hacking, match-fixing, using illicit substances or software, or providing false information. Members should strive for honesty in all communications and dealings with AUEA, fellow members, and the broader esports community.

  1. Compliance with Rules:

Members must comply with all rules and regulations set out by the AUEA, as well as any rules specific to individual games or competitions. This includes game-specific rules, competition guidelines, and anti-doping policies. Members should make a conscious effort to stay informed about these rules and help promote compliance among all participants.

  1. Responsible Communication:

Members should communicate responsibly on all platforms, including social media, forums, in-game chats, and during live events. This includes refraining from toxic behaviour, threats, spamming, or any form of communication intended to harass or intimidate others. Any communication that promotes hatred, discrimination, or harm towards individuals or groups is strictly prohibited.

  1. Respect for Property and Intellectual Rights:

Members must respect the property and intellectual rights of others, including game developers, the AUEA, and other members. Unauthorized use or distribution of copyrighted material is strictly prohibited. Members should also avoid engaging in actions that could damage property or interfere with the operation of software, servers, or other online platforms.

  1. Confidentiality and Privacy:

Members should respect the privacy and personal information of others. Sharing another individual’s private information without their explicit consent is prohibited. This includes, but is not limited to, personal contact details, confidential correspondence, and private photographs or videos.

  1. Reporting Misconduct:

Members are encouraged to report any breaches of this Code of Conduct to the AUEA promptly and accurately. All reports will be taken seriously, and appropriate action will be taken. Any attempts to conceal or disregard misconduct, or retaliate against those who report it, will be subject to disciplinary action.

  1. Adoption of the Esports Integrity Commission (ESIC) Integrity Program

Members of the AUEA must adhere to, and at minimum, adopt the Integrity Program established by the Esports Integrity Commission (ESIC) for all esports activities (notified on esic.gg/codes). This commitment extends to giving ESIC jurisdiction over their events, which includes but is not limited to, the enforcement of rules, dispute resolution, and handling ofintegrity issues. The jurisdiction of ESIC should be clearly included in any terms and conditions agreed upon by participants in all member esports activities. Members are expected to uphold the highest level of integrity in esports as governed by ESIC, and failure to adhere to ESIC’s Code of Conduct may result in disciplinary action by both the ESIC and the AUEA. By becoming a member of the AUEA, you agree to respect and enforce the principles laid out by the ESIC in all your esports activities.

Australian University Esports Association (AUEA) - Disciplinary Procedure

Introduction:

This procedure outlines the process that the AUEA will follow in the event of a member being accused of breaching the Code of Conduct. The AUEA is committed to dealing with such incidents promptly, fairly, and consistently.

  1. Reporting the Incident:

Any individual who believes a member has violated the Code of Conduct should report the incident to the AUEA promptly. The report should include as much detail as possible about the alleged misconduct, including the date, time, location, individuals involved, any witnesses, and any supporting evidence. Reports can be made anonymously if desired.

  1. Initial Assessment:

Upon receiving the report, the AUEA will perform an initial assessment to determine whether the alleged misconduct, if proven, would constitute a breach of the Code of Conduct. If the assessment concludes that there is no potential breach, the individual who made the report will be informed.

  1. Investigation:

If the initial assessment determines that a potential breach has occurred, a thorough investigation will be conducted. The member alleged to have breached the Code of Conduct will be informed of the nature of the complaint and given an opportunity to respond. The AUEA may speak to witnesses, review any evidence, and consult with the Esports Integrity Commission (ESIC) or other relevant bodies as needed.

  1. Decision Making:

After the investigation, the AUEA will determine whether the Code of Conduct has been breached. If it is determined that no breach has occurred, the matter will be closed and all parties informed. If it is determined that a breach has occurred, the AUEA will proceed to the disciplinary action phase.

  1. Disciplinary Action:

The nature of the disciplinary action will depend on the severity of the offence, whether it is a repeat offence, and any mitigating circumstances. Disciplinary actions may include:

  • Written warning
  • Mandatory training or counselling
  • Suspension from AUEA events or activities
  • Expulsion from the AUEA
  • Reporting to the ESIC or other relevant bodies for further action

The member will be informed of the decision and any imposed disciplinary action in writing.

  1. Appeals:

Members have the right to appeal any disciplinary action taken against them. Appeals must be submitted in writing to the AUEA within a specified period (e.g., 14 days) of the disciplinary action being communicated. The appeal should state the grounds for appealing and provide any new evidence. An independent appeal panel will review the appeal and make a final decision which will be notified to the member in writing.

  1. Confidentiality:

All individuals involved in the disciplinary process are expected to maintain confidentiality. Information about the incident, investigation, and disciplinary action should only be disclosed on a need-to-know basis.

AUEA reserves the right to modify this Disciplinary Procedure at any time. Changes will be communicated to all members in a timely manner.