Australian University Esports Association (AUEA) - Terms and Conditions of Membership


By applying for membership in the AUEA, you agree to abide by the following terms and conditions. These terms and conditions apply to all members and are intended to promote a respectful, inclusive, and fair environment for esports in Australian universities.

  1. Membership Eligibility:

Membership in the AUEA is open to all accredited higher education institutions in Australia that have an active esports club or program. It is the responsibility of the institution to provide accurate and truthful information at the time of application. Membership approval is at the sole discretion of the AUEA.

  1. Member Obligations:

Members are expected to comply with all policies, rules, and regulations of the AUEA, including but not limited to the Code of Conduct, Disciplinary Procedure, and any rules specific to individual competitions or events. Members must also support the AUEA’s mission of promoting esports at all levels, and represent the AUEA in a positive manner in all their esports activities.

  1. Fees:

Members are required to pay an annual membership fee, the amount of which will be determined and communicated by the AUEA. The AUEA may choose to waive or modify the fee at its discretion, for example in cases of financial hardship or for members who make significant contributions to the AUEA. Fees are non-refundable, except in exceptional circumstances as determined by the AUEA.

  1. Communication:

Members consent to receive communication from the AUEA via email, post, or other methods. This may include communication about membership renewal, events, changes to policies or rules, and other matters relevant to the AUEA. Members are responsible for providing accurate contact details and informing the AUEA promptly of any changes.

  1. Use of AUEA Name and Logo:

Members are granted a non-exclusive, non-transferable licence to use the AUEA name and logo for purposes related to their involvement in the AUEA. This must not be used in a way that implies endorsement of activities not approved by the AUEA, or in a way that brings the AUEA into disrepute. All uses of the AUEA name and logo must be approved in advance by the AUEA.

  1. Liability:

The AUEA takes reasonable precautions to ensure the safety and wellbeing of members during AUEA activities. However, members participate in these activities at their own risk. The AUEA, its officers, employees, and agents are not liable for any loss, damage, injury, or harm suffered by a member, except where such loss, damage, injury, or harm is caused by the negligence or wilful misconduct of the AUEA.

  1. Termination of Membership:

Membership may be terminated by the AUEA for any breach of these terms and conditions, the Code of Conduct, or any other AUEA policy or rule. In such cases, the member will be informed in writing and will have the right to appeal under the Disciplinary Procedure. Members may also choose to terminate their membership at any time by giving written notice to the AUEA.

  1. Changes to Terms and Conditions:

The AUEA reserves the right to modify these terms and conditions at any time. Changes will be communicated to all members via the most recent contact information provided, and will take effect from the date specified in the communication.

  1. Governing Law:

These terms and conditions, and any disputes arising from them, are governed by the laws of New South Wales, Australia. Members agree to submit to the exclusive jurisdiction of the courts of New South Wales, Australia.

  1. Privacy Policy:

The AUEA is committed to protecting the privacy of its members. Personal information provided to the AUEA will be handled in accordance with the AUEA’s Privacy Policy. Members consent to the AUEA using their personal information for the purpose of administering the AUEA and its activities, including communication related to AUEA events and changes in policies or rules.

  1. Intellectual Property Rights:

The AUEA respects the intellectual property rights of third parties. Members agree not to infringe upon any intellectual property rights in their involvement with the AUEA. This includes, but is not limited to, unauthorized use of copyrighted material or infringement of trademarks in the course of participating in esports events.

  1. Conflict of Interest:

Members are obliged to avoid situations where there is a potential or actual conflict of interest that may interfere with their ability to make impartial decisions in the best interests of the AUEA. Members must disclose any potential or actual conflicts of interest to the AUEA as soon as they become aware of them.

  1. Complaints and Grievances:

Members have the right to lodge complaints or grievances about the AUEA or other members. Complaints or grievances should be submitted in writing to the AUEA, and will be dealt with in accordance with the AUEA’s Complaints and Grievance Procedure.

  1. Membership Agreement Supersede:

The terms and conditions outlined herein serve as a public reference for potential membership inquiries and general public understanding. However, upon successful application for membership, each member will be provided with a Membership Agreement in writing. This Membership Agreement will contain the specific terms and conditions applicable to that member, which may include additional or different terms to those stated here.

In the event of any discrepancy or conflict between these public terms and conditions and the terms and conditions contained in a member’s Membership Agreement, the terms of the Membership Agreement will prevail. Members are encouraged to thoroughly review their Membership Agreement and seek independent legal advice if necessary.

By applying for membership in the AUEA, you confirm that you have read, understood, and agree to these terms and conditions, subject to the terms and conditions of your individual Membership Agreement.